Thank You for Your Interest in Sponsoring CSOHNS 2025

We are excited to have you consider partnering with the Canadian Society of Otolaryngology-Head and Neck Surgery (CSOHNS) for our upcoming conference. This year is truly special, with over 450 delegates expected and the added distinction of two international partners—France and the USA. Set against the backdrop of the state-of-the-art Fredericton Convention Centre, this event promises to be an exceptional experience. The vibrant warmth and natural beauty of the Maritime region will provide a unique setting, enhancing both the professional and social aspects of the conference. Your support as a sponsor will not only help make this event a success, but will also offer your brand prominent exposure to a diverse and engaged audience. We look forward to working with you to make CSOHNS 2025 an unforgettable event

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2025 Tiers

Diamond Annual Partner

We are reintroducing an annual partnership opportunity with a number of enticing benefits including monthly visibility in society newsletter, quarterly journal advertising and an hour long symposium at our annual meeting in Fredericton. 

Investment: $60,000

Availability:  1 of 3 available 

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Platinum Partner

Our flagship annual conference sponsorship is a great option for optimal visibility. Includes an hour long symposium or private dinner for invited delegates.  

Investment: $35,000

Availability:  2 of 4 available 

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Gold Partner

A premium sponsorship opportunity includes access to premium booth space and a 30 minute symposium. 

Investment: $25,000

Availability 2 of 4 available 

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Silver Partner

A great option for sponsors, plenty of visibility and opportunities to make your mark at the annual meeting. 

Investment: $15,000

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Bronze Partner

Our entry level sponsorship with incredible value. 

Investment: $7,500

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Additional Sponsorship Opportunities

Interested in sponsorship but not hosting a booth onsite? We have a menu of a la carte sponsorship opportunities that will leave an impression on our delegates and you don’t have to be there.  (No onsite booth).

Details Coming Soon

Exhibitor Option

Just need a booth? Click through to register as an exhibitor. 

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Opportunity

Tiers

Diamond Partner

1 of 3 Available

Sponsorship Level: $60,000

Our Diamond Annual Sponsorship is the premier partnership tier for partners seeking to build long-term relationships and achieve top-tier visibility with our association’s members and their networks. Here are the key benefits of this exclusive opportunity:

  • Year-Round Brand Visibility
  •    – Continuous Exposure: Your logo, links and branding prominently displayed on association materials, including the website, newsletters, and event communications throughout the year. (January – December).
  •    – Premium Placement: Receive top billing on signage, event materials, and digital platforms, ensuring maximum brand visibility at all times.
  • – Feature article in quarterly long-form newsletter. 
  • Thought Leadership and Educational Opportunity
  • – Exclusive Session: Host a 60 minute session at the annual 2025 conference (Symposium, panel discussions, or workshops). 
  •  Targeted Engagement with Key Stakeholders
  • – Exclusive Invitation for one company representative to our private council dinner. Gain access to private networking opportunities with the association’s board, top-tier members, and decision-makers, allowing for meaningful relationship-building.
  • – 6 complimentary Event passes for company representatives. 
  • – Invitation to Welcoming Reception and President’s Banquet.
  • Customized Brand Activation Opportunities
  • – Branded Spaces: Two elevator wraps or branded space of equal value at event space. 
  • – Premium Sponsor Spotlight in Communications: Regular features in Society communications, such as email blasts and event announcements, highlight the sponsor’s role and contributions, enhancing their visibility and recognition.
  • Lead Generation and Market Insights
  • – Opt-In Attendee Lists: Receive qualified leads from event attendees and association members who opt-in to share their information, supporting the sponsor’s ongoing marketing and sales efforts.
  • – Exclusive Access to Evaluations and Feedback: Following the event sponsor will have the opportunity to distribute a survey to membership through Society channels. 
  •  Premium Presence at International AGM
  • – 2 premium booths in VIP Atrium. 
  • – Premium placement in Interaction Incentives Program
  •  
  • Why a Diamond Sponsorship Stands Out
  • A Diamond Annual Sponsorship provides unparalleled access to an association’s membership and amplifies the sponsor’s brand across all association touchpoints. This partnership level not only strengthens credibility and trust among medical professionals but also positions the sponsor as an essential partner in advancing the association’s mission, making it an influential player in the industry. We are open to customizing a partnership that works for you to optimize your return on investment. 
  •  

Platinum Partner

Sponsorship Level: $35,000 (+HST)

Benefits

Opportunity for a 60-minute symposium, workshop or panel with set up, room and AV support. (Limited availability)
Pillar or Column Branding Installation (or equal value signage and installation in event space.
Lead retrieval through Event App and access to the registration list.
2 8×10 booths in the Premium Sponsor Atrium location of your choosing based on the order of registration.
4 complimentary Event passes for company representatives
Invitation to Welcoming Reception and President’s Banquet.
Acknowledgment as a Platinum Sponsor at the meeting’s opening session, on the Society website, meeting signage, and digital Event App.
Promotion of your Symposium or course, and presence to the membership via email, social media and on the CSOHNS website.
Your company’s logo on the Society website, acknowledgment in appropriate newsletters and in Event App.
Premium placement in our Sponsor Interaction Incentive Program.
Premium Access to all Eventify Sponsor Features.
Access Attendees through app and schedule appointments, chat.
Premium placement in interactive digital map.

Gold Partner

Sponsorship Level: $25,000 (+ HST)

  • Opportunity for 30-minute Symposium during coffee breaks, includes access to exhibits hall stage with AV, and promotion support
  • Lead retrieval through Event App, and access membership list.
  • 2 8×10 booths in Platinum & Gold Lobby location of your choosing based on the order of registration.
  • 4 complimentary Event passes for company representatives.
  • Invitation to Welcoming Reception and President’s Banquet.
  • Acknowledgment as a Gold Sponsor at the meeting’s opening session, on the Society website, meeting signage, and digital Event app.
  • Promotion of your Event and, or presence to the membership via email, social media, and on the Society website.
  • Your company’s logo on the Society website, acknowledgment in appropriate newsletters, and in Event App.
  • Premium placement in our Sponsor Interaction Incentive Program.

Silver Partner

Sponsorship Level: $15,000 (+ HST)

  • 1 8×10 booth in Event space. 
  • Digital lead retrieval through Event App and access to registration list. 
  • 4 complimentary event passes for company representatives. 
  • Invitation to Welcoming Reception.  
  • Ability to purchase virtual booth in Event App. 
  • 1 live digital announcement to registrants through Event App promoting presence  (must be provided in advance of the event). 
  • Acknowledgement as a Silver Sponsor at the meeting’s opening session (slide), on the Society website, meeting signage and digital Event App. 
  • Your company’s logo on Society website, acknowledgement in appropriate newsletters and in Event App. 
  • Placement in our Sponsor Interaction Incentive Program.

Bronze Partner

Sponsorship Level: $5,000 (+ HST)

  • Digital lead retrieval through Event App
  • 1 8×10 booth in Event space.  
  • 2 complimentary Event passes for company representatives. 
  • Invitation to Welcoming Reception.  
  • Acknowledgement as a Bronze Sponsor at the meeting’s opening session (slide), on the societies website and digital Event App. 
  • Your company’s logo on Society website and acknowledgement in appropriate newsletters. 
  • Placement in our Sponsor Interaction Incentive Program. 
Register as a Sponsor

What you need to know

The Details

Fredericton Convention Centre, Fredericton New Brunswick

You will have the opportunity to provide 1st, 2nd, and 3rd choices in the sponsor / exhibitor registration form. We will do our best to accommodate. As illustrated in the floorplan below the exhibits space is split between a main “Exhibits Hall” and the “Platinum and Gold Sponsor Lobby.” Platinum and Gold Sponsors will have first selection of Lobby Booths. Symposia space will be offered within the Exhibits Hall as well as in the Main Event Space for Gold, Platinum and Diamond Sponsors depending on desired set up.

Saturday May 31, 2025 | 6:30 am – 5:00 pm  

Sunday June 1, 2025 | 7:00 am – 3:00 pm 

Friday, May 30 | 1:00 pm – 6:00 pm  & Saturday, June 1  | 6:00 am – 6:30 am 

The Convention Centre will not be responsible for the exhibits, displays and products in the function area. Additional security will be provided by the CSO-HNS. 

Sunday, June 1 | 3:30 pm 

Note: no display should be dismantled before this time and all exhibit material must be packed and removed from the floor promptly. Any material left on the floor will be removed to storage and the cost charged to the exhibitor at prevailing rates.

Fredericton Convention Centre –  Kristina Brown – kristina.brown@frederictonconventions.ca

AV Company  – Encore – Craig Macpherson – craig.macpherson@encoreglobal.com

Show Services  – Global Convention Services – Greg Condon – gcondon@globalconvention.ca

CSOHNS Anisha Bensdira – Office@csohns.org

Saturday, May 31

  • Breakfast @ 6:00 a.m. – 7:15 am  
  • Lunch @ 12:30 p.m. – 2:00 pm  
  • Breaks @ 10:00 a.m. – 10:30 am / 3:00 p.m. – 3:30 pm 
  • Welcoming Reception @ 7:00 pm – 9:00 pm 

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Sunday, June 1 

  • Breakfast @ 7:00 am – 8:00 am  
  • Break @ 9:30 am – 10:00 am 
  • Lunch @ 11:30 pm – 1:00 pm  

These are estimated times and are subject to change. Please refer to the scientific program for updated times as they become available. 

Book your stay at participating Delta (Mariot Bonvoy Hotel) to receive the convention rate. 

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Complimentary wireless high-speed internet available in the exhibition space, foyers and meeting rooms. Username and password will be available on site.  

Electrical outlets are not available with your display and must be contracted through AV services. See AV contact above. 

Materials being delivered to the Convention Centre must not be delivered more than 48-hrs prior to the exhibition start date of May 31, 2025. All materials should clearly be labelled with the function name (CSO-HNS 2025 Annual Meeting), function date (May 31, 1 2025), function room Pointe St. Anne  and Event Manager Kristina Brown. 

Materials being shipped out of the Convention Centre at the conclusion of the event must be properly labeled with a courier waybill. It is the responsibility of each exhibitor / vendor to complete the courier waybill and arrange for courier pick up. All materials must be shipped out on the same day exhibits end as the Convention Centre does not provide storage (June 1, 2025).  

Arrangements must be made with the Group’s custom broker for items arriving from outside the country. 

Shipments originating from countries OTHER THAN CANADA must be cleared through customs. Please ensure that all customs paperwork is completed appropriately and that your brokerage is in order. If you require a customs broker, please contact the office at entcanada@csohns.org . 

Shipping Label Please use the following label for your shipments 

Convention Centre Address: Fredericton Convention Centre 670 Queen Street Fredericton, NB E3B 1C2

Garbage disposal & cleaning It is the responsibility of each exhibitor/vendor to remove all cardboard, packaging, and garbage associated with their display. Charges will be incurred should hotel staff be required for the removal of such items. 

No signs or other articles are to be fastened to the wall brackets or other electrical fixtures. The use of thumbtacks, double-sided tape (rubber backed tape), scotch tape, nails, screws, bolts, hand spikes or any tool or material which could damage the floor or walls is prohibited by the hotel. Only a material that can be easily removed without damage to walls or surfaces can be used for affixing signs, banners, etc., the hotel recommends adhesive putty. Charges will be incurred should hotel staff be required to hang banners. 

Notice to cancel your display or sponsorship must be received by the Society’s office, in writing, no later than April 1, 2025. Your fee will be refunded less an administrative charge of $50.00. For those who wish to cancel their reservation AFTER the above-mentioned date, a full refund, minus the administrative fee of $50.00, will be given ONLY if the space in question is re-sold.