The Canadian Society of Otolaryngology – Head and Neck Surgery is now accepting sponsorship and exhibitor applications for our 79th Annual Meeting which is set to be held May 31 – June 2, in Fredericton, New Brunswick at the Fredericton Convention Centre. We are expecting 450+ delegates to attend this dynamic event as we return to our regular spring schedule. Please do not hesitate to get in touch with Samantha at samantha@csohns.org with any questions.
What you need to know
Fredericton Convention Centre, Fredericton New Brunswick
You will have the opportunity to provide 1st, 2nd, and 3rd choices in the sponsor / exhibitor registration form. We will do our best to accommodate.
As illustrated in the floorplan below the exhibits space is split between a main “Exhibits Hall” and the “Platinum and Gold Sponsor Lobby.” Platinum and Gold Sponsors will have first selection of Lobby Booths. Symposia space will be offered within the Exhibits Hall as well as in the Main Event Space for Gold, Platinum and Diamond Sponsors depending on desired set up.
Saturday May 31, 2025 | 6:30 am – 5:00 pm
Sunday June 1, 2025 | 7:00 am – 3:00 pm
Friday, May 30 | 1:00 pm – 6:00 pm & Saturday, June 1 | 6:00 am – 6:30 am
The Convention Centre will not be responsible for the exhibits, displays and products in the function area. Additional security will be provided by the CSO-HNS.
Sunday, June 1 | 3:30 pm
Note: no display should be dismantled before this time and all exhibit material must be packed and removed from the floor promptly. Any material left on the floor will be removed to storage and the cost charged to the exhibitor at prevailing rates.
Fredericton Convention Centre – Kristina Brown – kristina.brown@frederictonconventions.ca
AV Company – Encore – Craig Macpherson – craig.macpherson@encoreglobal.com
Show Services – Global Convention Services – Greg Condon – gcondon@globalconvention.ca
CSOHNS Anisha Bensdira – Office@csohns.org
Saturday, May 31
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Sunday, June 1
These are estimated times and are subject to change. Please refer to the scientific program for updated times as they become available.
Book your stay at participating Delta (Mariot Bonvoy Hotel) to receive the convention rate.
Complimentary wireless high-speed internet available in the exhibition space, foyers and meeting rooms. Username and password will be available on site.
Electrical outlets are not available with your display and must be contracted through AV services. See AV contact above.
Materials being delivered to the Convention Centre must not be delivered more than 48-hrs prior to the exhibition start date of May 31, 2025. All materials should clearly be labelled with the function name (CSO-HNS 2025 Annual Meeting), function date (May 31, 1 2025), function room Pointe St. Anne and Event Manager Kristina Brown.
Materials being shipped out of the Convention Centre at the conclusion of the event must be properly labeled with a courier waybill. It is the responsibility of each exhibitor / vendor to complete the courier waybill and arrange for courier pick up. All materials must be shipped out on the same day exhibits end as the Convention Centre does not provide storage (June 1, 2025).
Arrangements must be made with the Group’s custom broker for items arriving from outside the country.
Shipments originating from countries OTHER THAN CANADA must be cleared through customs. Please ensure that all customs paperwork is completed appropriately and that your brokerage is in order. If you require a customs broker, please contact the office at entcanada@csohns.org .
Shipping Label Please use the following label for your shipments
Convention Centre Address: Fredericton Convention Centre 670 Queen Street Fredericton, NB E3B 1C2
Garbage disposal & cleaning It is the responsibility of each exhibitor/vendor to remove all cardboard, packaging, and garbage associated with their display. Charges will be incurred should hotel staff be required for the removal of such items.
No signs or other articles are to be fastened to the wall brackets or other electrical fixtures. The use of thumbtacks, double-sided tape (rubber backed tape), scotch tape, nails, screws, bolts, hand spikes or any tool or material which could damage the floor or walls is prohibited by the hotel. Only a material that can be easily removed without damage to walls or surfaces can be used for affixing signs, banners, etc., the hotel recommends adhesive putty. Charges will be incurred should hotel staff be required to hang banners.
Notice to cancel your display or sponsorship must be received by the Society’s office, in writing, no later than April 1, 2025. Your fee will be refunded less an administrative charge of $50.00. For those who wish to cancel their reservation AFTER the above-mentioned date, a full refund, minus the administrative fee of $50.00, will be given ONLY if the space in question is re-sold.